Confirm the full passenger list
Choose the vehicle after the group is final. Passenger capacity, bags, decorations and formal clothing all affect comfort.
Agree on pickup and drop-off rules
Parents, students and the transportation provider should share the same itinerary. Identify who may authorize changes and where the final drop-offs will occur.
Ask about minimum booking periods
Graduation season is busy and larger vehicles often have minimum-hour requirements. Request the complete price and cancellation policy before collecting money from the group.
Keep communication simple
Use one group coordinator, one payment plan and one written itinerary. This reduces last-minute confusion for everyone.